Senior Seminar

Power Point Presentation Workshop

Getting Started
Open PowerPoint
Close any windows
New Presentation--Blank Presentation--OK

Making A Title Slide for YOUR presentation
New Slide-- select type (upper left for title slide)--OK
Click to add title--Type in Title
Click to add sub-title--Your Name<return>Biology Department<return>Eastern CT State University
Format--Slide Color Scheme--Blue--OK

Giving Credit for the Work--Avoiding Plagiarism!
Insert--New Slide--select type (upper left for title slide)--OK
Click to add journal article title--Type in Title
Click to add Authors, Institution, Journal Title, Volume, Pages--Type in Reference
Click on arrow at lower left--expand/move text boxes to format "look"
Drag through text for binomials and Journal Title--Click on I for italics
If you want to change colors, drag through text to change
Drag up from triangle to right of STRAIGHT A at bottom of page

Introductory Slide--A Bullet List
Insert--New Slide--select type (maybe bullet list for background ideas?)--OK
Click to title your Background on Topic
Click on bullet items and type each point with return between points
Slide Show--Present Animation--DropIn
Go to "Slide Show" button in lower left area (house on post) 5th from left--click on slide to see how it will display...do you like it?

Slide Show--Custom Animation--Effects--Introduce Text--All at Once--OK
Slide Show Button...do you like it?....better?

Slide Show--Custom Animation--Effects--After Animation--select cyan--OK
Slide Show Button--do you like it?....better?

Slide Show--Custom Animation--Effects--After Animation--More Colors...click one--OK
Slide Show Button--is this what you wanted?

Materials and Methods--On Your Own!
Insert--New Slide--select type (maybe bullet list, flow chart, maybe just a blank one (lower right corner) for you to do on your own for your materials and methods summary)...maybe a photo of the organism used (see below).

Results Slides--Making a Graph!
Insert--New Slide--select type (with bullet list, without bullet list?)--OK
Click to add title as usual
Double Click on words below Chart icon to edit chart....WAIT.....OR
Insert--Chart--

Microsoft Graph opens in the background...it is an Excel-type application....
There is a spreadsheet with the data and a chart shown in separate "layers".
You have to figure this out for yourself a bit.
Under Chart--Chart Type--Standard Types
If your X axis is a continuous variable (commonly is!) then XY (Scatter) is what you want
If your X axis will be a categorical variable, then you want the Line chart.
Columns, Bars, and Pies are just about what you would expect.

Subtypes show how lines or bars will be displayed, with connecting lines, symbols, relative bar positions, etc.

Go for XY (Scatter)
Change Xvalues to numbers
Try Data--Series in Columns
Edit 1st Quarter to read First Trial

Chart--Add Trendline--Type--Linear--First Trial
Options--Display equation on chart--Display rsquared value on chart--OK
Double-click Trendline on chart--Patterns--Color--to Red (so symbols and line match!)
Double-click Equation--Font--Color--change to Red to match

Go back and change numbers in Column A of Spreadsheet to 20, 40, 80 and see what happens!

Chart--Options--Titles--Type in Labels for X and Y axes...maybe Time, Absorbance
Chart--Options--Legend--Uncheck to hide (or can select and delete key)
Chart--Options--Gridlines--check majors for both Y and X axes (now you have custom graph paper!)
You can try minor units too...but these might not be what you want...you can change them to what you do want...
Double-click on X axis--Scale--Minor Unit--set to 1--OK voila, your graph paper makes more sense.

Double-Click Plot Area--Border--Weight--select Bottom Bar choice (hard to see because it is set to automatic which gives white in this case)--OK Notice how this border is quite nice!

Select Column B in spreadsheet and repeat trendline stuff above...changing all to yellow

Now maybe this is all you need...
Select Column C--Data--Exclude Row/Col
Select Column D--Data--Exclude Row/Col

Like It? Go back to Power Point...Click on the Slide Show Button (the gray-out view will be "fixed" as Microsoft Graph closes out in the background).

Click on chart so "corners appear"
Slide Show--Custom Animation--Chart Effects--Introduce chart elements--By Series--OK
Slide Show Button--click, click, click--to see if you like it as usual

How about a picture from the internet?
Insert--New Slide--choose blank--OK
Insert--Picture--From file--Browse to Select file--OK
Alter handles to size and position picture
Click the Text Box button in lower left...looks like a newspaper with an A on it
Click where you want to put some labels or title or somesuch
Type whatever you want...repeat as needed
Click on the Arrow tool (finer arrow pointing to 5 o'clock in bottom of window)
Drag out an arrow between label and picture...repeat as needed.
Feel free to drag through text and Format--Font characteristics
Feel free to click on arrow and alter properties...such as weight by pop-up at bottom of window

Slide Show--Custom Animation--Effect--Entry Animation--Fly from Right
Timing--select item to animate--click animate on mouse click
repeat as needed to have all elements arrive as desired...items not animated will appear when the slide is first displayed...the rest come after mouseclicks...the animation order determines the sequence in which they appear. You can shuffle those as needed by selecting item in list to be moved and clicking on up or down arrow button to the right of the order listing. Each item can have a different animation...click on Effect and choose how you want them to come in...again avoid "clown pants" stuff. Don't get too cute!

You have the basic skills you need to do a nice presentation--some pointers!
Don't forget to do discussion slides...perhaps bulleted lists...
Don't forget maybe a blank slide to make people look at YOU when you are giving an important point...but you have to memorize that!

Don't forget to avoid TOO MUCH TEXT on any slide.

You want a summary slide to cover your MAIN POINTS at the end.

Perhaps an acknowledgement slide for the authors, their institution, their funding agency, etc. Here the "lab group photo" might be good.

Viewing your slide show in an overview!
Now with all your slides created...one last important thing....go to the slide sorter...
Button in lower left....third (middle) in row from left at bottom of window.

Here you see your slides in order as they will appear. You can move them around if you need to...just grab a slide and drag it to where you want it--between two existing slides--let go and there it is.

If you hit the delete key when a slide is selected it will go away forever...well you can undo the delete if you do it right away.

You can duplicate a slide under the edit menu and then move it where you want a duplicate to appear...maybe for later editing.

When you are done you can click on the button at the far left to go back to the "individual slide view".

Rehearse your presentation.
Now to test and practice your talk, drag from Slide Show to View Show and your presentation will begin.

If you find your talk is "breaking down" somewhere on you...you forget what to say next...then you probably need another element to remind you of what is next. This will be revealed during rehearsal.

So just like writing, you have to go over, revise, edit, and do it again and again as you rehearse multiple times.

Remember your 'stuff' has to show in about 10 minutes...8 minutes is too short...12 minutes is too long...15 minutes of presentation prevents questions and kills your grade. So practice and be sure the length is RIGHT!

Get a reviewer and rehearse again!
Just as with writing, you need a reviewer to help you find the weak spots. Now that you have polished your rehearsals and filled in all the blanks, give your presentation to a friend, a lover, a sibling, a parent, whatever. Are they doing OK with this? Again a good reviewer does so much more than flatter you so select someone who will be PERFECTLY HONEST with you. Then revise and rehearse again and again.

Best wishes!

 



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