The Koning Foundation

Biology Department - Goddard Hall
Eastern CT State University
Willimantic, CT 06226
koning@easternct.edu
860-465-5327
Spring 2004

Welcome
The Koning Foundation is a fictitious philanthropic organization providing imaginary funding for research in the biological sciences. This document (with condolences to the National Science Foundation) describes the process and criteria for preparing a grant proposal that will be competitive in consideration of possible funding by our foundation. For full consideration, all proposals must adhere strictly to the guidelines contained in this document. In particular, proposals received after the submission deadline date of May 12, 2004 will not receive consideration whatsoever.

About the Koning Foundation
The Koning Foundation is a fictitious independent private agency created to promote the progress of biology by supporting, with imaginary funding, research in all subdisciplines of biology. The Foundation is committed to fostering the development of young biologists to serve the needs of the nation. It does this through hypothetical grants at Eastern Connecticut State University. The Foundation will receive about 11 proposals this year for research and training projects. It is hoped all can be funded with BioBucks. The Foundation owns no laboratories itself but does support one ECSU scientist, his facilities, and his research-related travel expenses. The Foundation has also supported cooperative research between Eastern Connecticut State University and the Connecticut Agricultural Experiment Station, as well as the complete range of educational activities of our one staff-scientist at every academic level. The Koning Foundation is assisted by advisors from the ECSU biology department and others who serve on informal committees or as ad hoc reviewers of proposals.

Proposers are wholly responsible for competitiveness of their proposals. The Foundation welcomes proposals on behalf of all qualified biologists. In accordance with Connecticut State and Federal statutes, and Foundation policies, no person on grounds of race, color, age, sex, national origin, disability or gender preference shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under consideration by the Koning Foundation.

The Koning Foundation Information Center may be reached at (860) 465-5327. The attached Foundation publications should be clear and understandable, but if you have suggestions on how we can improve this or any other of our publications, please email koning@easternct.edu.

Ross E. Koning, PhD.
Foundation Director

Introduction

This grant proposal guide provides assistance for the preparation and submission of proposals to the Koning Foundation. Contact with Koning Foundation program personnel prior to proposal preparation is encouraged. The Foundation considers proposals submitted by individuals for support in most fields of biological research.

The Proposal

The proposal should present the (1) objectives and scientific or biological significance of the proposed work; (2) suitability of the methods to be employed; (3) qualifications of the investigator and the grantee organization; (4) effect of the activity on the infrastructure of biology; and (5) amount of funding required.

The proposal should present the merits of the proposed project clearly and should be prepared with the care and thoroughness of a paper submitted for publication. Sufficient information should be provided so that reviewers will be able to evaluate the proposal in accordance with the two merit review criteria established by the Koning Foundation (see last page).

The Foundation expects strict adherence to the rules of proper scholarship and attribution. The responsibility for proper attribution and citation rests with the author of a proposal; all parts of the proposal should be prepared with equal care for this concern. Serious failure to adhere to such standards can result in findings of misconduct in biology. Any such findings shall disqualify the proposer and could result in disciplinary action up to, and including, expulsion from the University.

Who May Submit Proposals

Developing biologists usually initiate proposals that are officially submitted through course-work requirements. Before formal submission, the proposal may be discussed with the Koning Foundation Director.

When To Submit Proposals

The Koning Foundation will accept proposals at any time prior to the submission deadline. For the 2003-2004 Academic Year, the target date for proposal receipt is May 11, 2004 and the submission deadline is May 12, 2004. The deadline date will be waived only in cases involving meticulously-documented extenuating circumstances.

All proposals will be evaluated on May 12, 2004 at 2:00 PM EST by the sitting panel of peer scientists. However proposers should be aware that the Foundation Director reserves the right to overturn any and all funding decisions made by the panel.

Every effort will be made to reach a decision and inform the proposer promptly. Until an award is made, the Foundation is not responsible for any costs incurred by the proposing individual.

How To Submit Proposals

Proposals to the Koning Foundation may be submitted electronically via email attachment to koning@easternct.edu. For proposers who cannot submit electronically, a hard-copy of the proposal must be delivered in person to Media 224 or to the Foundation Director prior to the submission deadline, and preferably by the target deadline.

Upon receipt of the proposal by the Foundation, proposals are generally converted to hard copy for distribution to the review panel. For cost and technical reasons, the Foundation cannot, at this time, reproduce proposals containing color. Therefore, proposers generally should not rely on colorized objects to make their arguments. Those who must include in their project descriptions very high resolution graphics or other graphics where exact color representations are required for proper interpretation by the reviewer, must submit fifteen (15) copies of the entire paper proposal for use in the review process.

A proposal may not be processed by the review panel until the Foundation has received the complete proposal. Proposals received after the target date (May 11, 2004) will likely not be reviewed by the panel, but will be evaluated personally by the Foundation Director.

Proposal Preparation Instructions

It is important that all proposals conform to the instructions provided in this document. Conformance is required and will be strictly enforced unless a deviation has been approved in advance by the Foundation Director. Proposals that are not consistent with these instructions may not be considered by the Foundation. Particular attention is given to proposal length, content and formatting, including the page limitations. Deviations may be authorized only by the written approval of the Foundation Director. These deviations may be in the form of a "blanket deviation" for all proposers or, in rare instances, an "individual" deviation for a particular proposal.

Format Of The Proposal

Proposal Pagination Instructions
All pages of the proposal must be numbered in the upper-right corrner with the last-name of the primary investigator preceding the page-number (see example above). The project description section must be a minimum of 8 pages in length and cannot exceed 15 pages in length.

Proposal Margin and Spacing Requirements
Proposals must have 2.5 cm margins at the top, bottom and on each side. The font must be clear and readily legible. The height of the letters must be at least 12 point. The vertical line spacing must be no more than three typed lines per 2.5 cm (aka at least "double-spaced").

Sections Of The Proposal--detailed separately below

Cover Sheet for Proposal to the Koning Foundation
Project Summary
Project Description (including Results from Prior Research)
References Cited
Biographical Sketch of Principal Investigator
Proposal Budget
Facilities, Equipment and Other Resources

Cover Sheet for Proposal to the Koning Foundation
Proposers must fill in all applicable sections of the Cover Sheet.

The title of the project must be brief, scientifically or technically valid, intelligible to a scientifically or technically literate reader, and suitable for use in the public press.

The proposed duration for which support is requested must be consistent with the nature and complexity of the proposed activity. Grants are normally awarded for one semester but may be awarded for periods of up to two years. The Foundation encourages proposers to request awards for durations of two years when such durations are necessary for completion of the proposed work and when such durations are technically and educationally advantageous. Specification of a d esired starting date for the project is important and helpful to Foundation staff.

Project Summary
The proposal must contain a summary of the proposed activity suitable for publication, not more than one page in length. It should be a self-contained description of the activity that would result if the proposal were funded. The summary should be written in the third person and include a statement of objectives and methods to be employed. It must clearly address in separate statements (within the one page summary): (1) the intellectual merit of the proposed activity; and (2) the broader impacts resulting from the proposed activity. It should be informative to other persons working in the same or related fields and, insofar as possible, understandable to a scientifically or technically literate lay reader.

Project Description (including Results from Prior Research)
All proposals to the Koning Foundation will be reviewed utilizing the two merit review criteria described on the last page. The main body of the proposal should be a clear statement of the work to be done and must include: objectives for the period of the proposed work and expected significance, relation to longer-term goals of the project, and relation to the present state of knowledge in the field.

The Project Description should outline the general plan of work, including the broad design of activities and, where appropriate, provide a clear description of experimental methods and procedures and plans for preservation, documentation, and sharing of data, samples, physical collections, curriculum materials and other related research and education products.

It must describe as an integral part of the narrative, the broader impacts resulting from the proposed activities, addressing one or more of the following as appropriate for the project: how the project will integrate research and education by advancing discovery and understanding while at the same time promoting teaching, training, and learning; how the project will enhance the infrastructure for research and/or education, such as facilities, instrumentation, networks, and partnerships; how the results of the project will be disseminated broadly to enhance scientific and technological understanding; and potential benefits of the proposed activity to society at large.

Brevity will assist reviewers and Foundation Director in dealing effectively with proposals. Therefore, the Project Description (including Results from Prior Research), may not exceed 15 pages. Visual materials, including charts, graphs, maps, photographs and other pictorial presentations are included in the 15-page limitation. Conformance to the 15-page limitation will be strictly enforced and may not be exceeded unless a deviation has been specifically authorized by the Foundation Director in writing.

Reviewers will be asked to comment on the quality of the science built into the proposal. The Metric Conversion Act of 1975, as amended, and Executive Order 12770 of 1991 encourage science agencies to use the Metric System (SI) in procurement, grants and other business-related activities. Proposers to the Koning Foundation are required to use the Metric System of weights and measures in all proposals submitted. Statistical methods should be clearly indicated.

References Cited
Reference information is required. Each reference should be in CBE style, and must include the names of all authors (in the same sequence in which they appear in the publication), year of publication, the article and journal title, book title, volume number, and page numbers. If the document is available electronically, the website address (URL) and visit date must also be identified in the citation.

Proposers must be especially careful to follow accepted scholarly practices in providing citations for source materials relied upon when preparing any section of the proposal. While there is no established page limitation for the references, this section must include bibliographic citations only and must not be used to provide parenthetical information outside of the 15-page project description.

Biographical Sketch
The biographical sketch (resume: limited to two pages) is required for the proposer. The following information must be provided in the order and format specified below:

a. Professional Preparation.
A list of the individual's undergraduate education and other training as indicated below: Undergraduate Institution(s), Major, Degree, and expected graduation date
b. Employment.
A list, in reverse chronological order, of all the individual's employment record beginning with any current appointment.
c. Publications.
A list of up to 5 publications or research presentations most closely related to the proposed project or significant to the proposed project in the usual CBE style.
d. Synergistic Activities.
A list of up to five examples that demonstrate the individual's broader development as a student; could include hobbies, independent studies, BBB participation, etc.
e. Awards
A list of presence on the dean's list, and other awards or prizes given to you during your academic career.
f. References
A list of names, addresses, phone numbers, and emails for up to five individuals who could attest to your development as a scientist. These could include student colleagues who have participated in biological projects with you, instructors who have led you in biological projects either inside or outside of formal classroom settings, and you academic advisor to the extent s/he knows about your development as a scientist.

Proposal Budget
Each proposal must contain a budget for each year of support requested and a cumulative budget for the full term of requested Foundation support. Completion of the budget does not eliminate the need to document and justify the amounts requested in each category in the project description. A budget justification of up to one page is authorized to provide any additional justification and documentation for specific line-items.

The proposal may request funds under any of the categories listed so long as the item and amount are considered necessary to perform the proposed work.

Salaries and Wages
The Foundation recognizes that salaries of biologists working on the project constitute appropriate direct costs and may be requested in proportion to the effort devoted to the project. The Foundation regards research as one of the normal functions of biologists at institutions of higher education. Compensation for time normally spent on research within the term of appointment is deemed expected, however such employment by a student is considered part-time employment, rather than full-time employment, during academic semester. The Foundation will consider full-time employment of students during summer sessions and winter sessions.

The names of the proposed paid scientist, the estimated number of part-time-equivalent academic-year, and full-time summer or winter session months, and rates of pay must be listed.

Any direct costs requested for tuition remission must be listed in the "Other" category under "Other Direct Costs".

Fringe Benefits
As ECSU's usual accounting practices provide that a 20% contribution to employee benefits (social security, retirement, etc.) be treated as direct costs, Foundation grant funds may be requested to defray such expenses as a direct cost, but only in proportion to salaries and wages requested in the budget.

Equipment
Equipment is defined as an item of property that has an acquisition cost of $5,000 or more and an expected service life of more than one year. Items of needed equipment must be listed individually by description and estimated cost, and adequately justified. Allowable items ordinarily will be limited to research equipment and apparatus not already available for the conduct of the work at the university. General purpose equipment, such as a personal computer, is not eligible for support.

Travel
Travel and its relation to the proposed activities must be specified and itemized by destination and cost. Funds may be requested for field work, attendance at meetings and conferences, and other travel associated with the proposed work including subsistence. However, all attendance at meetings or conferences must enhance the proposer's ability to perform the work, plan extensions of it, or disseminate its results. Allowance for air travel normally will not exceed the cost of round-trip, economy air fares. The proposal must include relevant information, including destination to be visited, dates of visit, and justification in connection with the project.

Travel support for dependents of project personnel will not be considered.

Other Direct Costs
Any costs charged to an NSF grant must be reasonable and directly allocable to the supported activity. The budget must identify and itemize other anticipated direct costs not included under the headings above, including materials and supplies, publication costs, payments to human subjects, and tuition remission. Reference books and periodicals may be charged to the grant only if they are specifically required for the project.

Indirect Costs
The applicable indirect cost rate(s) for Eastern Connecticut State University is 68% of the total direct costs.

Costs not Permitted by the Koning Foundation
Costs of entertainment, amusement, diversion and social activities and any costs directly associated with such activities (such as tickets to shows or sports events, meals, lodging, rentals, transportation and gratuities) are unallowable. Expenses of grantee employees who are not on travel status are unallowable. This includes cases where they serve as hosts or otherwise participate at meals that are primarily social occasions involving speakers or consultants. Costs of employees on travel status are limited to those allowed under the governing cost principles for travel expenses. No Foundation funds may be spent on meals or coffee breaks for intramural meetings of an organization or any of its components, including, but not limited to, laboratories, departments and centers. No Foundation funds may be spent on alcoholic beverages.

Facilities, Equipment and Other Resources
This section of the proposal is used to assess the adequacy of the organizational resources available to perform the effort proposed. Proposers must describe only those resources that are directly applicable.

Proposal Processing and Review

Proposals received by the Foundation Director are assigned to an appropriate panel for review. All proposals received by the target date are carefully reviewed by a panel of peer colleagues. Proposers are invited to suggest names of persons they believe are especially well qualified to review the proposal and/or persons they would prefer not review the proposal. These suggestions may serve as one source in the reviewer selection process at the Foundation Director's discretion.The Foundation Director may not obtain comments from a review panels if a proposal is received after the target date. The Foundation Director's decision is final.

Review Criteria

The Koning Foundation's criteria for evaluating proposals consist of two merit criteria. Proposers are hereby reminded that both criteria must be addressed in the preparation and review of all proposals submitted to the Foundation. The two merit review criteria are listed below.

What is the intellectual merit of the proposed activity?

How important is the proposed activity to advancing knowledge and understanding within its own field or across different fields? How well qualified is the proposer (individual or team) to conduct the project? (If appropriate, the reviewer will comment on the quality of prior work.) To what extent does the proposed activity suggest and explore creative and original concepts? How well conceived and organized is the proposed activity? Is there sufficient access to resources?
What are the broader impacts of the proposed activity?
How well does the activity advance discovery and understanding? To what extent will the proposed activity enhance the infrastructure for research and education, such as facilities, instrumentation, networks, and partnerships? Will the results be disseminated broadly to enhance scientific and technological understanding? What may be the benefits of the proposed activity to society?

Award Recommendation

After scientific, technical and programmatic review and consideration of appropriate factors, the Foundation Director recommends whether the proposal should be declined or recommended for award. Proposers are cautioned that only the Koning Foundation Director may make commitments, obligations or awards on behalf of the Foundation or authorize the expenditure of funds. No commitment on the part of the Foundation inferred from technical or budgetary discussions with any Foundation Officer. A PI or organization that makes financial or personnel commitments in the absence of an actual grant or cooperative agreement signed by the Koning Foundation Director does so at its own risk.

Copies Of Reviews

When a decision has been made (whether an award or a declination), verbatim copies of reviews, excluding the identities of the reviewers, and summaries of review panel deliberations, if any, are provided to the proposer. Proposers also may request and obtain any other releasable material in Foundation's file on their proposal. Everything in the file except information that directly identifies either reviewers or other pending or declined proposals is usually releasable to the proposer.

Koning Foundation Proposal Cover Sheet

Proposer:Submission Date: (Target May 11, 2004 -- Deadline May 12, 2004)
   
University Affiliation and Address:
Eastern Connecticut State University, biology Department
Goddard Hall, Willimantic, CT 06226
Telephone:Email Address:
(860)-@
Requested Budget:Project Duration: (Start -- Completion Dates)
$ 
Project Title: (Subject Topic, Variable Manipulated, Taxon Used)
 
Project Summary:
 

Koning Foundation Proposal Budget Sheet

Salaries and Wages
Name:                     Months:     Rate: $    Total:
$        
Fringe Benefits (20% of Total Salary and Wages)
$        
Equipment (Itemize each item over $5000)
$        
Travel
Reason:
Location:
Other Direct Costs (Itemize Supplies, etc.)
$        
Total Direct Costs
$        
Indirect Costs (68% of Total Direct Costs)
$        
Total Amount Requested (Total Direct Costs + Indirect Costs)
$        

 



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